The Divisional Railway Manager’s (DRM) Office, Guntakal Division of South Central Railway has become the first DRM office on Indian Railways to get the prestigious 5S certification awarded by the “Quality Circle Forum of India”.
5Sis a Japanese technique for workplace organization and housekeeping that uses a list of fiveJapanesewords:seiri(sort),seiton(arrange),seiso(clean),seiketsu(Standardize),andshitsuke(Sustain).Transliteratedor translated intoEnglish, they all start with the letter “S”. It describes how to organize a work space for efficiency and effectiveness by identifying and storing the items used, maintaining the area and items, and sustaining the new order. The decision-making process usually comes from a dialogue about standardization, which builds understanding among employees of how they should do the work.
It has taken seven months of hard work and motivation for Team Guntakalto attain this coveted target. During the course of this process, the Division has been able to dispose of 70 tonnes of old records/files. The Division has also implemented a Software for record keeping, issuing and weeding out. This Software is developed with VB as front end and MS Access as back end upgradable to Oracle.
Any file/record in DRM office can now be fetched in 30 seconds. Housekeeping has tremendously improved not only for filing but also in other areas like, toilets, parking, gardens, notice boards, homes, hospital, etc.
Visual Standards in different areas have been innovated by Team Guntakal to ensure that, “Everything has a place and Everything is in its place.”
Shri D P Pande, General Manager, South Central Railway expressed happiness on the achievement of Guntakal Division and congratulated Shri T P Singh, Divisional Railway Manager, Guntakal Division and his team of Officers for their remarkable work.